Avoid errors & save time – automate
your Accounts Payable workflow

I want a demo

Avoid errors & save time – automate
your Accounts Payable workflow

I want a demo

Trusted by:
Hummel
Moccamaster
Compass Group Danmark
Egmont Publishing
F. Engel
Interflora Danmark
Message A/S
Monjasa
NNE Pharmaplan

Reduce your manual tasks & eliminate errors

Registration errors and disrupted workflows are some of the most time-consuming and frustrating challenges that Accounts Payable teams face. Making minor mistakes during these complex tasks can lead to substantial and sometimes extreme consequences.

Whether you're performing data entry, posting, or retrieval, Continia Document Capture is an AP automation solution that streamlines your manual invoice processing from start to finish. Document Capture takes care of it so you can sit back and relax while you do your work.

Key features that add value to your workday

Data capture

Eliminate tedious and repetitive manual data entry with Document Capture’s intelligent OCR. The software reduces errors and saves you time by recognizing text and placing it in the correct fields in your Business Central.

Purchase contracts

Don’t pay for unused subscriptions; ensure you only get invoiced for what you purchased. With Document Capture, you can ensure correct invoicing, get a clear overview of all your contracts and save time managing them.

Order matching

Cut down on your confusion, avoid errors, and ensure consistency with Document Capture's automatic three-way matching. Lean back, take it easy and let the software automatically approve invoices within the variance you allow.

Secure archive

Eliminate the hassles of handling paper. Securely store, index, and preserve your data, ensuring the integrity of your original documents while maintaining compliance. Track each document's journey from receipt to final bookkeeping entry for complete visibility and pull up your history in seconds!

Approval workflow

Chasing down colleagues to approve invoices is a thing of the past. Document Capture provides you with automated workflows, cutting down on approval waiting times. You can review and approve electronic documents – wherever you are.

Continia eDocuments

Optimize your purchase-to-pay process by effortlessly exchanging your electronic documents in compliance with European and local laws. Benefit from smoother business operations by exchanging your XML documents through secure connection to the Peppol eDelivery Network.



New Release
The 2024 R2 is live - read
all about it here
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Set your team up for success

Add value to your workday with Document Capture and set your team up for success! Our document capture solution is the best Accounts Payable automation software to help you optimize your business processes efficiently, saving you plenty of time and ensuring you can get home on time.

Keep compliant with Continia Delivery Network 

Continia Delivery Network seamlessly integrates with the Peppol eDelivery Network, securely importing your electronic documents, e-invoices, and credit memos into Business Central. Electronic invoicing has never been more accessible. You can receive your e-documents from other companies worldwide directly in your Business Central, helping secure your sensitive information.

Find your
webinar

Exciting and intriguing - join one of our webinars now!

Document Capture webinar
April 05 2040 - 20:00
2040, Timezone UTC
Language: English
Sign-up here
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webinars

Check out a Document Capture demo below

Slide or click on the arrows to see and select all videos in the playlist.

Welcome to the Document Capture solution demo
Document Capture role center in Business Central
Import PDF and XML documents
Recognize and register PDF
Recognize lines in PDF invoices
Order match
Recognize and register XML
The purchase invoice list
Approve documents from Business Central
Post a purchase invoice
Navigate documents
Search for any document

Feature overview

  • Essential
    Automated setup & configuration
    Benefit from a quick and easy setup as everything is installed with a standard configuration when you start.
    OCR recognition
    Recognize header information using OCR, such as invoice number, invoice date, due date, total amounts etc.
    Batch processing and registration
    Register invoices and credit memos either one-by-one or register all in one go.
    Fraud check
    Avoid fraud by validating any alterations of previously captured data, such as bank account information or phone numbers on incoming documents.
    Create invoices and credit memos
    Create purchase invoices and credit memos from OCR-recognized PDF-documents.
    Handles all XML formats
    The solution comes with out of the box formats, PEPPOL BIS 3, OIOUBL, OIOXML, UBL, EHF, SVEFAKTURA, EBINTERFACE, XRECHNUNG, ZuGFerd, Finvoice and UTS. Other formats than these are easy to add with simple configuration.
    Continia Delivery Network
    A unique service that integrates with the PEPPOL eDelivery Network enabling you to receive electronic purchase invoices and credit memos directly in Microsoft Dynamics 365 Business Central.
    Continia eDocuments
    Manage and exchange your eBilling and eOrder documents directly from Business Central, e.g., receive purchase orders updates from your suppliers and swiftly respond directly through the Continia Delivery Network.
    Auto-send eDocuments
    Automatically send eDocuments when actions like posting or releasing are performed, streamlining your workflow.
    Resend eBilling documents
    Easily resend successfully sent eBilling documents to recipients when a copy is required.
    Check partner eDocument capabilities
    Automatically identify customers' and vendors' e-document capabilities.
    Dedicated email addresses
    Receive PDF and XML documents attached to e-mails with dedicated e-mail addresses provided by Continia.
    Manual split and merge
    Split a group of invoices from a single PDF-document into multiple invoices.
    Configurable templates and fields
    Set up custom fields to recognize from invoices and credit memos, such as dimension codes.
    Notification of remaining OCR pages
    Users receive notifications when nearing the monthly OCR page quota. Thresholds can be customized.
    Notify admins about open documents
    Admins are alerted earlier in the process about unregistered documents.
    Split amounts by dimension
    Save time with less hassle by splitting document amounts into multiple lines according to dimensions while keeping the existing account number for all created lines.
    Create G/L lines without vendor account
    Create general journal lines and increase flexibility with small purchases by selecting a bank or G/L balancing account.
    Drag-and-drop
    Drag-and-drop any file attached to an invoice, credit memo or vendor.
    Full document archive
    Find and see the original PDF and XML document of an invoice in seconds by using the standard built-in Navigate-functionality.
    Export documents (for audits)
    Export documents (for auditing purposes).
    Apply deferral codes
    Save time by automatically having deferral codes applied to incoming purchase documents.
    Check dimensions in registration
    Streamline your workflow by checking document dimensions during registration so you can avoid correcting or adding missing dimensions later.
    View embedded PDF files
    Save time finding PDFs embedded in XML documents by having them displayed by default in the document viewer.
    Dynamic columns in the document journal
    Add multiple customizable columns to the document list, which can be sorted and filtered in various ways, in the document journal.
    Secure Archive
    Securely store digital bookkeeping documents in their original form. Includes registration of documents to purchase journals. Get a central overview of documents requiring special attention due to file checksum issues and post-approval changes.
    Purchase order auto-archiving
    Automatically archive purchase orders when vendor updates are registered, enabling tracking of changes and access to previous versions.
    Multi Entity Management
    Support for Multi Entity Management (MEM) by Binary Stream Software.
    GDPR compliant
    Ensure GDPR compliance with automated cleanup processes. Easily purge captured words, generated values, and entire records, based on document status and age, maintaining privacy and data integrity.
    Duplicate transaction checking
    Automatically detect duplicate transactions in Expense Management for incoming invoices and receive a warning in the Comments section.
    Continia Sustainability integration
    Master template fields related to emissions are included in Document Capture to support integration with Continia Sustainability for carbon accounting.
    Continia Hub
    Access a central in-app assistance hub designed for convenience and user feedback.
  • Order Matching
    Automated matching
    Automatically match invoices and credit memos to existing purchase orders, receipts, return orders, or shipments, with precise 1:1 matching ensured by eDocuments data for greater accuracy.
    Matching on totals
    Match invoices either by order number and total amount with the corresponding purchase order or posted receipt.
    Matching line-by-line
    Match by using vendor item number, quantity, unit price, and line amount to find corresponding purchase order lines or posted receipt lines. Please note that this functionality requires the Advanced Capture feature module.
    Matching overview
    Get a clear overview of matched, unmatched, partially matched documents. 
    Add and split order line
    Add new lines or split existing order lines directly from the matching page during the purchase order matching process.
    Variance handling
    Configure the purchase order/receipt match to allow unit price variance on the invoice line.
    Serial number match
    Assign the invoice lines to the lot/serial numbers during matching.
    Multi-document match
    One invoice can be matched to multiple receipts or orders, match one-to-many, or many-to-one. 
    Vendor shipment & order number match
    Increase your matching accuracy when matching incoming invoices using increased line details.
    Highlight purchase order changes
    Easily spot updates to purchase orders by highlighting changes in price, cost, or delivery date on a dedicated matching page. This feature applies specifically to purchase orders that are updated by uploading a vendor's PDF, ensuring you can quickly identify any changes.
  • Document Approval
    Web Approval Portal
    Enables all employees with no direct access to Continia Document Capture 365 to gain the same opportunities to approve invoices and other documents. No matter where the employee is located and no matter the device, all that is required for accessing and approving documents is internet access. NOTE: Continia Web Approval Portal requires a Team Member for Microsoft Business Central as a minimum.
    Approve purchase & return orders
    Approve your purchase and return orders quickly with all existing Continia workflow features, including the Web Approval Portal.
    Automated approval
    Configure automatic approval of invoices and credit memos if amounts are within predefined thresholds (requires Order Matching module).
    Approval flows
    Set up an unlimited number of approval flows, and assign them to individual invoices, or all invoices from specific vendors.
    Approval sharing
    Use approval sharing to share the approval of one person to another, or set it up to allow a manager to see all approvals within their department.
    Notify approval-sharing users
    Notifications are sent to both the sharing (owner) and shared-to (substitute) users at the same time.
    Four-eyes approval
    Configure a threshold that triggers four-eyes approval for all invoices exceeding that threshold.
    Forcing approval
    Allow a superuser to force the approval of invoices and credit memos if company policies allow it.
    Documents on hold
    Put an invoice or credit memos on hold to show that it has been reviewed, but not ready to be approved.
    User-specific approver list
    Narrow down the number of available approvers per user to make forwarding documents easier than ever.
    Notify approvers via email
    Email notifications, including an overview containing key information, are automatically or manually sent to approvers when a document that needs approval.
    Out of office
    Set up a substitute to handle approvals of an approver, when he or she is out of office for a longer period.
    Forwarding documents
    Allows an approver to forward invoices or credit memos manually to a specific user.
    Validation
    Ensures that the sum of all purchase lines matches the total amount on the received purchase invoice or credit memo.
    Permissions
    Allows you to enforce company policies of who can approve on which accounts and dimensions.
    Full audit trails
    During the approval process each version of a purchase invoice or credit memo is logged, so you can always go back in time and see who approved what and when.
    Purchase allocations
    Ability to have the total amounts posted to the general ledger when an invoice or credit memo is out for approval.
    Intercompany purchases
    Specify intercompany-related information in purchase document fields during the approval process.
    Cross-company approval dashboard
    Simplify your approvals in the Web Approval Portal with a unified dashboard view.
    Highlight relevant lines
    Highlight only the relevant lines for advanced approval in the Web Approval Portal, ensuring approvers can easily identify and focus on specific lines for review. This feature streamlines the workflow by eliminating unnecessary information and providing clear visibility into what is being approved.
  • Purchase Contracts
    Manage recurring costs from one place
    Centralized management and storage of all purchase contracts, subscriptions, and other recurring costs.
    Register invoice as contract invoice
    Create subscriptions and contracts with all relevant information, such as supplier details, prices, start and end dates, and detailed contract lines, or create contracts and subscriptions directly from a recurring invoice.
    Approve contracts

    Easily approve your contracts and subscriptions via the intuitive interface in Business Central and the Continia Web Approval Portal. Here, you can modify lines, approve and cancel contracts, add comments, attach documents, and easily link purchase invoices to purchase contracts.

    Auto-approve recurring invoices
    Recurring invoices attached to existing contracts can be set up for automatic approval when the amount is below a predefined allowable limit.
    Easy overview of renewal dates
    Easily get an overview of the contracts and subscriptions that need to be reviewed and renewed. Moreover, you can automatically start the review process at regular intervals, depending on your needs. You can, for instance, review all contracts and subscriptions just before each new fiscal year begins to decide whether to continue or unsubscribe.
    Email notifications for approvals

    When it's time to review the contracts and subscriptions, an email notification is sent to the relevant employees reminding them about the approval.

    History and statistics right at hand
    You'll get access to a comprehensive archive containing all documents and files related to your contracts and subscriptions.
    Purchase Contract Intelligence
    The system detects patterns in recurring invoices and suggests contract creation.
  • Advanced Capture
    AI-enhanced line recognition
    Accurately recognize lines on an invoice or credit memo through AI-enhanced data capture and transfer them to purchase lines.
    AI-assisted sales document processing
    AI-driven data capture speeds up sales document processing by auto-filling fields and enabling quick customer creation.
    Automatic line calculation
    Intelligent OCR automatically calculates missing fields, such as unit cost, quantity, and line amount, with configurable calculation alerts.
    Process all document types
    Create and OCR-process other document types, such as sales orders, contracts, delivery notes, purchase receipts, attaching files to vendors, customers, and employees, etc.
    Automated split and merge
    Automatically split a group of invoices in a single PDF-document into multiple invoices or credit memos.
    Company identification
    Receive all documents with one e-mail address and have them automatically distributed to the right companies.
    Auto-check line item prices
    Document Capture automatically checks line items for you, making it faster and easier for you to process incoming invoices with no corresponding purchase orders.
    Create & update purchase orders
    Reduce manual typing and eliminate errors by automatically creating and updating your purchase orders based on order confirmations sent by your vendor.
    Prepayments
    Easily manage advance payments required by vendors for goods and services. Document Capture automatically posts documents as prepayment invoices when identified or marked as prepayments, linking them to an associated purchase order.
    Assign item charges
    Save time and effort by having Document Capture automatically assign item charges during document registration according to the method (e.g., quantity, weight, etc.) you've defined in the relevant template.
    Update purchase order receipts
    Update and post purchase order receipt quantities based on the supplier's delivery notes to automate the receiving process.

Hear from our customers

Aileen Aherne
Document Capture provides us with an easy and time-saving automated purchase invoicing & approvals process.
Aileen Aherne
Aileen Aherne
Digital Marketing Manager @ Simply Dynamics
Eef Adriaansen
Document Capture has become an indispensable part of the company's day-to-day business, as we process over 1.000 incoming invoices every month.
Eef Adriaansen
Eef Adriaansen
- @ Bouwbedrijf Beneens
Joyce Martens
Document Capture's tight integration with BoCount Dynamics - enabling true automation - was exactly what we were looking for.
Joyce Martens
Joyce Martens
Manager @ BDO, Roeselare
Pieter Vreugdenhil
During our last upgrade, we decided to replace the existing OCR solution with Continia Document Capture. We quickly realized the many capabilities of this embedded NAV software. For example, the ease to search and retrieve documents from within NAV, the ability to link them directly to NAV Dimensions and cost centers, and the configurability to recognize separate lines of the documents. It enabled us to elevate our business processes to the next level.
Pieter Vreugdenhil
Pieter Vreugdenhil
Senior Business Consultant @ Boluda Towage
Anthony Akinpelu
Continia offers a turnkey solution that fully addresses the Purchase to Pay process.
Anthony Akinpelu
Anthony Akinpelu
COO @ Plymouth Diocesan Trust
Lisa Doyle
You need much less time to enter the invoice data, and you are sure the data you have is correct. Regardless of whether you work from home or office, you can instantly get the invoice you are looking for. These are huge benefits.
Lisa Doyle
Lisa Doyle
Finance Manager @ Stema Shipping UK
Don Jenkins
We were looking for something that would actually help start the path to eliminating paper. Having a central way to get every document into our system, and capturing and processing, is really a gamechanger.
Don Jenkins
Don Jenkins
VP of Finance and Tech. @ Mayo Aviation
Gerben Franke
Polaroid is very satisfied with the Document Capture solutions and has grown from <150 to >300 employees over the past five years. The number of invoices we receive has also increased significantly. But thanks to Document Capture, easy to handle and learn, we were able to handle the huge influx of invoices without hiring extra additional staff for these positions. Which means our team works smarter, not harder.
Gerben Franke
Gerben Franke
Global ERP Manager @ Polaroid
Tristan Nardini
The most beneficial thing about Document Capture has been reducing the paperwork and making our processes fully digital. The whole approval process is integrated within Business Central. From a user perspective, our approvers have saved so much time in decision-making. It’s very easy to use.
Tristan Nardini
Tristan Nardini
Accountant @ Hat Trick Productions
Tatiana Riquelme
You are not only saving paper but also finding documents in no time.
Tatiana Riquelme
Tatiana Riquelme
- @ Limonar de Santomera
Mónica Alegre
Finding and viewing invoices has never been so easy.
Mónica Alegre
Mónica Alegre
- @ Antonio LLUSAR y CÍA., S.L.U.
Juanber Ferris
It is much more efficient and straightforward to obtain the documentation required by financial auditors.
Juanber Ferris
Juanber Ferris
- @ Albenfruit

Get started today with your free trial

Take Document Capture for a test drive. Find out how much time you can save by downloading your free trial today! 

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Discover even more benefits

E-invoicing with Continia

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Continia Delivery Network

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Useful links and information

Visit Continia Docs to find all documentation about our solutions. Or see our version overview page and learn how on-premises customers can benefit from upgrading to newer versions and experience greater value from the latest functionalities, updates, and technical improvements.
Documentation
Solution roadmap
Version overview